WRLA Speaker Portal

The World Retail Lab Asia is taking place at the Conrad Hotel, Hong Kong

Address: Conrad Hong Kong, Pacific Place,Hong Kong, 518000Hong Kong
Telephone: +852 2521 3838

A block of rooms has been reserved for World Retail Lab Asia. The rooms are selling quickly, so we recommend booking as soon as possible to secure your place. The deadline for reservations is Friday 2nd October.

Please use the booking link here

• We encourage our speakers to attend the duration of the World Retail Lab Asia. However, we appreciate that you lead very busy lives so if you’re unable to attend all days of the event, please ensure you arrive at the Conrad Hotel at least one hour before you’re due to speak. 

• Upon arriving at the Hilton, please go to the Speaker Registration Desk, where you’ll be able to collect your badge to access the event. Please ensure you check in at the Speaker Registration Desk on the day of your session so that we know you are on-site.

• There will be a technician available outside Nathan Room to assist you with your presentation if required

• Please make your way to the designated mic-up area at the AV desk in your presentation room at least 15 mins prior to your session start time

Retailer speakers are entitled to a discount for additional retailer tickets. Please contact Milan.Maksimovic@worldretailcongress.com if you would like to book an additional pass. 

Rehearsals / Pre-session meetings

1) Is there a room I can use to practice my presentation? 
Rehearsals are available for main stage presentations only, on a first come first served basis and must be requested prior to the event by emailing: yvonne.verdicotts@worldretailcongress.com

2) Can I speak with my fellow panellists before the event?
We will be in contact with you to introduce you to your fellow panellists.

3) Can I see the questions I’ll be asked in my panel session beforehand?
We will introduce you to your fellow panellists and moderator via email and arrange a call to discuss the session in detail. Panellists can then submit questions and key points they would like to cover during the session.

Presentations

1) Can I provide presentation slides for my panel session? Please note that as a panellist, you are not required to give a presentation. Please contact yvonne.verdicotts@worldretailcongress.com if you would like to do so.  

2) What format do you need presentations in?
Presentations must be in PowerPoint 16:9 format, and must be submitted by email to yvonne.verdicotts@worldretailcongress.com

3) What format do you need videos in?
Videos must be embedded in PowerPoint presentations, and need to be on automatic play. We also need the original video supplied separately as back-up in the video format MP4 H264 Codec.

4) Can I use my own laptop for my presentation?
Unfortunately, all presentations are loaded into a single running order deck and as such, it is not possible to use your own laptop for the presentation. Please ensure any presentation slides are submitted by the deadline to avoid any issues on-site.

6) When do I need to send you my presentation?
The deadline date to submit is Monday 5th October

7) Who do I send my presentation slides to?
Please email your presentation to yvonne.verdicotts@worldretailcongress.com or upload to our Dropbox: https://www.dropbox.com/request/vbxos3b5gstwevzm3nof

8) Can I check my presentation before my session?
Rehearsals are available for main stage presentations only, on a first come first served basis and must be requested prior to the event by emailing yvonne.verdicotts@worldretailcongress.com 
Please note that if a rehearsal has not been requested and confirmed by Yvonne, you will not be able to use the stage for rehearsals. 

9) I’ve made changes to my presentation. Can I bring an updated version with me?
We are not able to make changes to presentations received once the Main Stage begins (at 14:30pm on Tuesday or 9am on Wednesday) - please ensure you have submitted your final presentation slides by the deadline to avoid any issues on-site.

10) What is the stage set-up at World Retail Lab Asia?
There are lapel microphones and a podium available at World Retail Lab Asia. There is a comfort monitor available for you to view slides from your presenting position but speaker notes are not able to be shown. There is a countdown clock.

General Information

1) What time do I need to arrive for my session?
You must arrive at your session location 15 minutes prior to your session.

2) Can I have the most up to date agenda?
All updates to the programme will appear on the event website.

3) What time is my session?
Please see the most up to date agenda on the website. We will contact you if your timing has changed.

4) What room is my session taking place in?
Please see the most up to date agenda on the website. We will contact you if your session location has changed.

5) I want to change the title / topic for my session. How do I do this?
Please contact yvonne.verdicotts@worldretailcongress.com to request any changes. Kindly note that onsite changes are not permitted.

6) My details are incorrect on the website. How can I amend these?
Please contact yvonne.verdicotts@worldretailcongress.com

7) I have a new photo. Can you use this one instead?
Please send your photo to yvonne.verdicotts@worldretailcongress.com

8) I have an updated bio. Can you use this one instead?
Please send your updated bio to yvonne.verdicotts@worldretailcongress.com

9) Can I attend all sessions if I want to?
Yes, all sessions are open to speakers and attendees.

10) Can I bring colleague(s)?
If you would like to bring a colleague, please contact yvonne.verdicotts@worldretailcongress.com
We have discounted rates for retailer speakers to bring a colleague.

11) I haven’t completed the registration form, can I do this onsite?
No, you must complete the registration form pre-event. Failure to do so will result in you not being registered for the event and your badge will not be ready for collection onsite.

12) Can I pick-up my colleagues name badge?
No, you are only able to collect your own badge.

13) I need to buy extra passes, can I have a discount?
Retailer speakers are entitled to a 20% discount for extra passes for retailers. Please contact yvonne.verdicotts@worldretailcongress.com for your unique discount code

Photos and Filming

1) Will all sessions be photographed / filmed?
All sessions will be photographed but there is no filming scheduled on-site. Please let yvonne.verdicotts@worldretailcongress.com know if there are any problems with this.

2) Will you be sending / sharing all the photos from the event?
A selection of photographs will be shared on the event website post-event.

All sessions are scanned by World Retail Congress to evaluate their popularity and improve the content of our future events. All data is stored securely in compliance with the new GDPR regulations. 

If the session you attend is sponsored, your details may also be used by that sponsor, so they can contact you via email to share information about their products and services. If you would prefer that your data is not used by a World Retail Congress sponsor, please visit our customer care centre and talk to our team who will ensure that you are opted out.   

Please note that if your badge is scanned by a sponsor elsewhere across the event, they will separately hold your details on their database and may contact you in the future. If you wish for this not to occur, you may ask them not to scan your badge.

In order to promote you as a speaker for World Retail Congress, we encourage you to submit your photograph and biography as soon as possible. We also strongly recommend that you promote your presence at World Retail Lab Asia on your website, via email and across your social media channels using #WRLA2026

If you would like any personalised banners, social cards or would like to discuss other ways to promote your presence further, please contact yvonne.verdicotts@worldretailcongress.com

All attendees, including speakers, must register their details for their onsite pass ahead of the event.

Please follow the instructions here to register your attendance.

If you have any issues with the registration, please contact yvonne.verdicotts@worldretailcongress.com

Rehearsals are not mandatory and are available for main stage presentations only. If you would like to book a 15 minute time slot for a rehearsal please email yvonne.verdicotts@worldretailcongress.com

Please note that your rehearsal is not confirmed until you receive a confirmation email. 

Submit your Presentation

If you are supporting your speaking slot with a presentation then please upload your PPT presentation by Monday 5th October 2026 to the Dropbox WRC folder  https://www.dropbox.com/request/vbxos3b5gstwevzm3nof

If you have any issues uploading your presentation, please contact yvonne.verdicotts@worldretailcongress.com

·       Upload your original PowerPoint file (not a pdf) in a 16:9 ratio

·       If you update your presentation, please just upload again and apply a version number to the end of file name i.e. ‘v2’

·       Please remember to bring a copy of your final presentation to WRC and ensure you can easily access a back-up.

It is important to name your presentation correctly so that we can allocate it to yourself. The naming convention is the speaker name and company name as follows: ‘first name surname_Organisation’ for example ‘Natalie_Wilkins_WorldRetailCongress’.

*Please note Panels do not need to provide any presentations

If you are unsure if you need to provide a presentation, please contact yvonne.verdicotts@worldretailcongress.com

Presentation Requirements

The presentation requirements below must be adhered to. Kindly note that you will need to make changes to your presentation if the requirements are not adhered to. Our AV team is not able to make any amendments to your presentation.

• The presentation ratio must be 16:9 widescreen
• Video format MP4 H264 Codec
• Font size – we recommend you use a font big enough so the text can be read by everyone

Videos

Videos must be embedded in PowerPoint on automatic start. We also require the original video in the format mentioned above, as backup.

Please do not include any links to videos that rely on internet access (i.e. Youtube) as these may not work during your presentation.

Key Points to Remember

• Images and graphics can maximize the impact of your presentation
• Try to keep to 10 slides for a 20-minute presentation
• Slides should be visual rather than text-heavy